Sample delivery template

PayOrPause Risk Memo

Stone-handling vacuum lifter, 1 unit, shipping to Calgary, Canada

Case POP-260606-A1B2 Report type: Landed Cost Review sample (USD 199) Prepared: June 6, 2026

Executive Decision

Pay

The factory is legitimate and well regarded, and the quote holds up. The advertised USD 4,000 hid a few export charges; with freight the real landed cost is about USD 5,200 — still far below the ~USD 15,000 local price. Send the deposit once the final PI and company bank account match are confirmed in writing.

Low visible risk
Supplier quote USD 4,000
Real landed cost ~USD 5,200
Local price ~USD 15,000
Gross weight 140 kg

1. Buyer Request

Requested product Stone vacuum lifter with remote control
Requested model HPSFX-800-8S with remote control
Quantity 1 unit
Destination Calgary, Canada
Buyer objective Confirm whether the supplier is practical to continue with before paying deposit or balance.

2. Supplier Snapshot

Area Status Finding
Business identity Pass Public supplier identity and product-category signals were found. This supports continuing RFQ, but does not make the supplier automatically payable.
Product category match Pass The supplier materials align with vacuum lifting and stone-handling equipment.
Marketplace profile Compare Alibaba or Made-in-China supplier pages should be captured and compared against the legal entity, website, quote, and bank beneficiary.
Model consistency Clarify Buyer requested HPSFX-800-8S. Supplier materials reference a close SFX800-8S naming pattern. Written confirmation is required.
Payment readiness Clarify Final PI, payment term, company bank account match, and protected payment channel should be reviewed before deposit.
Import inputs Partial Packing size and gross weight were provided. HS code, duty/tax, destination handling, and final freight still need confirmation.
Factory / FOB clue Estimate Public address points to the Shanghai area. Shanghai Port appears to be the likely FOB port, but final FOB port must be confirmed by the supplier.

3. Factory & FOB Port Clue

This is an origin sanity check, not a freight quote. The address, likely FOB port, and distance estimate should be tied to visible sources and confirmed before payment or shipment booking.

Visible factory / operating address Shanghai Qingpu area, China. In a live report, include the source name, URL or screenshot reference, and check date.
Likely FOB port Shanghai Port, based on the visible Shanghai-area address. Ningbo-Zhoushan is a possible comparison depending on the freight quote.
Distance to port Approximately 70 km from the visible address to Shanghai Port (map-check estimate). Green — within 150 km
Distance bands Green: within 150 km · Yellow: 150–500 km · Red: over 500 km. A short distance suggests lower domestic-trucking risk; a long or inconsistent one is a clarification item before payment.
Payment implication If the supplier quotes FOB at a distant or inconsistent port, clarify who handles domestic trucking, export handling, and terminal charges before deposit.

4. China-Source Evidence

This memo uses free public sources only. Paid shipment databases are not used, and detailed phone, email, WeChat, or individual contact information is intentionally omitted.

Check Source Result shown in memo Why it matters
Business registration National Enterprise Credit Information Publicity System Public company identity found. Confirms legal-identity signals before payment review.
Court enforcement China Enforcement Information Disclosure No payment-blocking enforcement signal shown in this sample. Flags serious counterparty risk when visible records exist.
Export identity signal China Customs public online services Export readiness still needs supplier confirmation. Separates a payable export entity from a sales contact or trading alias.
Website ownership MIIT ICP / domain filing system Website ownership should be matched to the claimed supplier entity. Helps identify fake websites, copied sites, or unrelated domains.

5. Marketplace Profile Record

Marketplace pages are useful evidence, but they are supplier/platform profile records rather than government records. We use them to compare claims, not to certify the supplier.

Submitted platform page Alibaba or Made-in-China supplier profile / product page, recorded by URL or screenshot.
Profile claims reviewed Supplier name, location, product category, claimed business type, product photos, model naming, and platform badges where visible.
Consistency check Compare platform profile against business registration, official website filing, quote / PI, and payment beneficiary before deposit.
Record rule Include platform name, page URL or screenshot reference, and check date. Do not include supplier phone, email, WeChat, or contact-person details.

What Looks Positive

  • Factory identity is legitimate and well regarded in this category.
  • Supplier responded and provided product photos / files.
  • Even with freight, the real landed cost (~USD 5,200) is far below the ~USD 15,000 local price.
  • MOQ of 1 fits the buyer's first-order test.

What Must Be Clarified

  • Exact model number and remote-control configuration.
  • Revised proforma invoice with final price basis.
  • Company bank account matching the supplier legal entity.
  • Warranty, test report, and certification copies if required by buyer.

6. Supplier Contact Record

Step Result Open item
Initial supplier contact Supplier replied and confirmed product category. Confirm final legal entity and quotation basis.
Product evidence Supplier provided photos and product files. Confirm exact model name and remote-control package.
Packing input 95 x 96 x 47 cm, 140 kg, 1 crate. Request packing list on supplier letterhead before shipment.
Freight readiness Landed cost estimated at ~USD 5,200 to Calgary (see landed-cost section). Confirm final freight rate at booking.

7. Quote and Payment Review

Headline quote USD 4,000 on the Alibaba listing. Confirm on the final PI before payment.
Hidden charges found About USD 300–500 in export packing and documentation was not included in the USD 4,000 headline price.
Payment channel Use company-to-company payment only after the bank account and legal entity match. Prefer protected platform payment where available.
Deposit recommendation Deposit is reasonable once the final PI and bank account match are confirmed.

Landed cost readiness

Initial Import Inputs

This is not a final landed-cost invoice. It shows whether enough information exists to estimate the order before payment.

Product cost USD 4,000 headline + ~USD 300–500 export packing / documentation (confirm on final PI).
Packing / weight 95 x 96 x 47 cm, 140 kg, 1 crate.
Freight + duty / tax Ocean LCL to Calgary, plus duty, tax, and destination handling — roughly USD 700–900 in this case.
Estimated landed cost About USD 5,200 delivered to Calgary, versus ~USD 15,000 for the local equivalent.
Estimate status Workable. A genuine deal once the final PI and bank match are confirmed.

8. Before You Pay

  1. Request final PI showing exact model, remote-control configuration, quantity, price basis, payment term, and warranty.
  2. Ask the supplier to confirm packing size, gross weight, and crate count on a packing list.
  3. Verify that the bank account beneficiary matches the supplier legal entity.
  4. Request product video or test photo showing the same configuration being quoted.
  5. Complete landed-cost estimate before deposit if the order economics matter.

Recommended Next Step

Pay — a genuine deal

The factory is real and well regarded, and even at the true landed cost of ~USD 5,200 this is far below the ~USD 15,000 local option. Confirm the final PI and bank account match, then pay with confidence.

Pay