PayOrPause Sample Risk Memo

Executive Decision

Pause

The supplier appears reachable and category-aligned, but payment should wait until the model, remote-control configuration, final PI, bank account match, packing details, and Incoterms are confirmed in writing.

Medium visible risk

Supplier response Received

Quote status Preliminary

Packing input 95 x 96 x 47 cm

Gross weight 140 kg

1. Buyer Request

Requested product	Stone vacuum lifter with remote control
Requested model	HPSFX-800-8S with remote control
Quantity	1 unit
Destination	Calgary, Canada
Buyer objective	Confirm whether the supplier is practical to continue with before paying deposit or balance.

2. Supplier Snapshot

Area	Status	Finding
Business identity	Pass	Public supplier identity and product-category signals were found. This supports continuing RFQ, but does not make the supplier automatically payable.
Product category match	Pass	The supplier materials align with vacuum lifting and stone-handling equipment.
Marketplace profile	Compare	Alibaba or Made-in-China supplier pages should be captured and compared against the legal entity, website, quote, and bank beneficiary.
Model consistency	Clarify	Buyer requested HPSFX-800-8S. Supplier materials reference a close SFX800-8S naming pattern. Written confirmation is required.
Payment readiness	Clarify	Final PI, payment term, company bank account match, and protected payment channel should be reviewed before deposit.
Import inputs	Partial	Packing size and gross weight were provided. HS code, duty/tax, destination handling, and final freight still need confirmation.
Factory / FOB clue	Estimate	Public address points to the Shanghai area. Shanghai Port appears to be the likely FOB port, but final FOB port must be confirmed by the supplier.

3. Factory & FOB Port Clue

This is an origin sanity check, not a freight quote. The address, likely FOB port, and distance estimate should be tied to visible sources and confirmed before payment or shipment booking.

Visible addressShanghai Qingpu

Likely FOB portShanghai Port

≈ 70 km map-check estimate, address → port

Green — within 150 km of the port
Yellow — 150–500 km
Red — over 500 km

Visible factory / operating address	Shanghai Qingpu area, China. Use the public Chinese record, supplier website, or marketplace page as the source in a live report.
Likely FOB port	Shanghai Port appears likely based on the visible Shanghai-area address. Ningbo-Zhoushan may be a comparison option depending on freight quote and supplier readiness.
Approximate distance	Map-check estimate required in each live report. Record the map source, check date, and whether the distance is to Shanghai Port area, a specific terminal, or an alternate port.
Payment implication	If the supplier quotes FOB at a distant or inconsistent port, clarify who handles domestic trucking, export handling, and terminal charges before deposit.

4. China-Source Evidence

This memo uses free public sources only. Paid shipment databases are not used, and detailed phone, email, WeChat, or individual contact information is intentionally omitted.

Check	Source	Result shown in memo	Why it matters
Business registration	National Enterprise Credit Information Publicity System	Public company identity found.	Confirms legal-identity signals before payment review.
Court enforcement	China Enforcement Information Disclosure	No payment-blocking enforcement signal shown in this sample.	Flags serious counterparty risk when visible records exist.
Export identity signal	China Customs public online services	Export readiness still needs supplier confirmation.	Separates a payable export entity from a sales contact or trading alias.
Website ownership	MIIT ICP / domain filing system	Website ownership should be matched to the claimed supplier entity.	Helps identify fake websites, copied sites, or unrelated domains.

5. Marketplace Profile Record

Marketplace pages are useful evidence, but they are supplier/platform profile records rather than government records. We use them to compare claims, not to certify the supplier.

Submitted platform page	Alibaba or Made-in-China supplier profile / product page, recorded by URL or screenshot.
Profile claims reviewed	Supplier name, location, product category, claimed business type, product photos, model naming, and platform badges where visible.
Consistency check	Compare platform profile against business registration, official website filing, quote / PI, and payment beneficiary before deposit.
Record rule	Include platform name, page URL or screenshot reference, and check date. Do not include supplier phone, email, WeChat, or contact-person details.

What Looks Positive

Supplier responded and provided product photos / files.
Product category appears aligned with the buyer request.
Packing size and gross weight were provided for initial freight work.
MOQ of 1 appears compatible with the buyer's first-order test.

What Must Be Clarified

Exact model number and remote-control configuration.
Revised proforma invoice with final price basis.
Company bank account matching the supplier legal entity.
Warranty, test report, and certification copies if required by buyer.

6. Supplier Contact Record

Step	Result	Open item
Initial supplier contact	Supplier replied and confirmed product category.	Confirm final legal entity and quotation basis.
Product evidence	Supplier provided photos and product files.	Confirm exact model name and remote-control package.
Packing input	95 x 96 x 47 cm, 140 kg, 1 crate.	Request packing list on supplier letterhead before shipment.
Freight readiness	Enough data for preliminary LCL estimate.	Final landed cost still needs freight, duty/tax, and destination charges.

7. Quote and Payment Review

Quote status	Preliminary supplier quote received. Final PI still required before payment.
Price basis	EXW / FOB basis should be confirmed in writing. Buyer should not compare freight until the basis is clear.
Payment channel	Use company-to-company payment only after bank account and legal entity match. Prefer protected platform payment where available.
Deposit recommendation	Do not send deposit until the open items are confirmed.

Landed cost readiness

Initial Import Inputs

This is not a final landed-cost invoice. It shows whether enough information exists to estimate the order before payment.

Product cost	Use final supplier PI only.
Packing / weight	95 x 96 x 47 cm, 140 kg, 1 crate.
Freight mode	Ocean LCL appears practical for first estimate; air freight can be compared if timing matters.
Destination	Calgary, Canada. Destination handling, duty/tax, and local delivery require confirmation.
Estimate status	Partial. Enough to continue estimating, not enough to pay supplier yet.

8. Before You Pay

Request final PI showing exact model, remote-control configuration, quantity, price basis, payment term, and warranty.
Ask the supplier to confirm packing size, gross weight, and crate count on a packing list.
Verify that the bank account beneficiary matches the supplier legal entity.
Request product video or test photo showing the same configuration being quoted.
Complete landed-cost estimate before deposit if the order economics matter.

Recommended Next Step

Pause payment, continue RFQ

This supplier can remain in the RFQ process, but the buyer should not send deposit until the exact model, PI, payment identity, packing inputs, and import-cost assumptions are confirmed.

Pause